multi-person cooperation report, often need to split the document for each person to edit, recycle the merger and then split and repeat, how to quickly achieve split, merge documents? The following system home Xiaobian will share with you the division of labor and cooperation of large reports. Xiao Wang, a large group company, often writes a wide range of summaries or reports, which usually need to be divided into multiple departments to complete the work. Therefore, Xiao Wang had to split the written outline into multiple documents according to the division of labor and distribute it to the corresponding department for editing. Recycling and merging into a report, unified revision, annotation, and then re-divided into sub-documents for everyone to modify, so repeat until the final completion. Repeating the splitting and merging operation is of course troublesome. In order to save time, Xiao Wang is ready to use Word2010's master document function to achieve quick splitting and merging of documents. First, quickly set the title style Split document must first set the style of the title, of course, if the document originally has set the title style at all levels, this step can be saved. It is recommended to change the title number to an automatic number by the way. In this way, when you edit and delete the subtitles, the number can be automatically adjusted. It is also much easier to modify the title format at each level. It is cumbersome to set a large number of titles at various levels. In response to the different characteristics of the title numbers at all levels, Xiao Wang decided to use Word's search and replace function to set the title styles in batches. Click the drop-down arrow after "Find" in the "Start"Start"> tab"Edit" area to select “Advanced Find". Click the “More” button in the "Find & Replace" window to display the advanced options, select “Use wildcards”complex, enter the search as “<[1 2 3 4 5 6 7 8 Ninety] {1,}, *^13” (without quotes). Click “ find the ” button in the following item, select “main document” from the drop-down list, you can immediately see the document beginning with "one,”,“two,”…… The header lines have all been selected (Figure 1). Now select “Title 1” from the "Start" "Forms" tab" "Title" Then switch to the “Replace” tab, find “<[1 2 3 4 5 6 7 8 9 ] {1,}, & rdquo; replace with empty, click & ldquo; replace all & rdquo; delete the original Text number. Now it's easy to set the number. Just select a title and set the auto number, then right-click to select “style/update title 1 style to match the lined content" to set the automatic numbering for all level ones. If you want to modify the title format or number in the future, it's as simple as selecting a title to be set and right-clicking on the update style. The format and number setting operation of the 2nd and 3rd level titles is similar, but it is necessary to modify the search content according to the number. For the second-level heading number at the beginning of 1., 2., ……, just look for < [0-9]{1,}.*^13”, the other operations are exactly the same. The number with parentheses is a bit more troublesome. You must first search for “^p(” instead of “^pA” to replace the first paragraph with “(” all replaced with A, then look for <A [0-9]{1,}\\)*^13 To set, please note that the full-width and half-width format of the brackets should be consistent with the brackets in the original text. Tip: [1 2 3 4 5 6 7 8 90] represents 10 Any one of the Chinese numbers, [0-9] represents 10 Arabic numerals. {1,} indicates that one or more previous characters appear consecutively, and the combination with the preceding numbers represents one or more digits. < indicates the beginning of a word, which is actually the beginning of a sentence for Chinese. * stands for any number of arbitrary characters. ^13 means that the paragraph mark is equivalent to ^p when no wildcard is used. <quo;)” has been wildcard expression Use, so you must add \\, enter “\\)” in order to be used as “)” Second, according to the title Automatic splitting According to the company's situation, Xiao Wang must split the summary report into six parts according to the general overview, financial situation, major achievements, business expansion, personnel system management, summary analysis and planning. The financial situation, major achievements, business expansion, and personnel system management are assigned to different departments for sorting, and after self-collection, the summary plan at the beginning and the end is summarized. These parts to be split are exactly under the first level heading, allowing Word to automatically split the document by title. Switch to the "View" tab and click on "Outline View" to switch to the outline view mode. Click “Show Document" in the "Outline" tab to expand the “Master Document” area. Press Ctrl+A to select all, click the “Create” icon to split the outline into 6 sub-documents, and the 6 sub-documents will be enclosed by the frame lines (Figure 2). Finally, the document is named "summary report main document. DOCX", saved to the "D:\\summary" folder, Word will create a XX company summary report while saving the document and under "D:\\summary". DOCX, financial situation. DOCX, main achievement. DOCX… … 6 subdocuments. Now, as long as the financial situation, major achievements, business expansion, and personnel system management are distributed to the relevant departments for editing according to the division of labor, remember to confess that they cannot change the file name. The created subdocument defaults to the first line heading as the subdocument name. If you want to customize the subdocument name, you can open the subdocument by double-clicking the small icon in the upper left corner of the box before saving the main document for the first time. Click “Save” in the open Word window to freely name the saver. Documentation. After saving the main document, the subdocument can no longer be renamed or moved. Otherwise, the main document cannot be displayed because it cannot find the subdocument. If you want to process the main document on other computers, you must copy the main document and all the sub-documents together and put them in the same folder to display properly. Tip: Auto-split can only be split from the title text with the title and title 1 style set. In actual division of labor, you may encounter situations where you need to open a sub-document under a heading to edit it for two people. To do this, just select the content to be split in the sub-document line and click “<quo; Split” in the “Summary” tab to create a new sub-document to save the split content. The first line of the selected content must have the title style of title 2, title 3… …, otherwise it cannot be created. Conversely, if you want to merge several subdocuments into one, just select several consecutive subdocument contents in the main document and click “Merge”. After the merge, the selected content will be concentrated in the first sub-document, but the original sub-document will not be deleted automatically. Third, the recycling document Quickly merge and so on, after editing each of their respective documents, Xiao Wang just copy and paste the recovered documents to the "D:\\summary\\” folder under the same name file. Now open the “summary report main document.DOCX” and you will find that there are only a few lines of sub-document address links left in the document (Figure 3). In this case, you need to switch to the outline view first, and click “Expand Subdocuments in the "Outline" tab to display the contents of each new subdocument. If you are not used to editing in the outline view, you can click ““ Close Outline View” after expanding the subdocument; return to the page view, the displayed subdocument content will not disappear. Now you can edit, revise, and annotate directly in the main report of the summarized summary report. The beginning and end of your own responsibility can also be written directly in the main document. The edits, revisions, and comments you make are saved to the corresponding subdocument. After the main document is modified, save it, and then send the sub-documents in the “D:\\Summary\\” back to the corresponding personnel, so that everyone can re-edit and modify according to the revision and annotation content. This is repeated until the summary report is finalized. Tip: Setting the display subdocuments every time you open it is quite troublesome. It is recommended to record the four steps of switching the outline view, displaying the document, expanding the sub-document, and closing the outline view into a macro on the quick launch toolbar, so that you can directly display the content of the document by clicking and running the macro. OK, the main report of the summary report was finally completed after repeated revisions. The final work of Xiao Wang is to turn the document into a common file. This is very simple, open the main document “ summary report main document. DOCX”, in the outline view, click on the "Summary” tab in the "Expand subdocuments" to display all subdocument content. Drag to select all displayed sub-document content, click “display document” expand “master document” area, click “unlink" to eliminate sub-documents Association. Then click on the "Files" tab to select "Save as /Word Document", and save the name to get the combined general report document. Tip: If you have not prepared the report outline in advance, you can first ask everyone to write down the part of the report that they are responsible for, and then collect and generate the main document. Just put all the documents into one folder first, open Word to create a new document, switch to the "Outline View", click "Show Document", and then click "Insert" to press the edited document. Insert them one by one into the main document and save them. This article comes from [System Home] www.xp85.com