Six Office Skills to Help You Improve Your Work Efficiency

The information society is about work efficiency. In order to continuously improve work efficiency, in addition to mastering the proper use of daily office software, the skills of using it skillfully are also key.

1. Nudge Technique

When you use the cursor keys to move a picture, AutoShape or WordArt in a Word document, it is a character, a character
moves, can not be accurate Typesetting, if you select it with the mouse and then use "Ctrl + Cursor" to make the object move exactly one pixel at a time.

2.Selecting Techniques

Sometimes there are multiple images, AutoShapes, and WordArts in a Word document. If you want them to move according to the existing spacing, you can hold down the Shift key. Use the left mouse button to select them in turn, then use the cursor keys or Ctrl+cursor keys to move.

3. Graphic and text mixing techniques

If you paste a graphic into a Word document, the graphic will cover the text and you can't move it with the cursor keys. Just use the left mouse button. Select it and right click, select the "Set AutoShape Format" menu item, click the Layout tab, and check "Float under text" to make the image move freely in the document area without covering the text.

4. Sorting the page number of the column document

If a word document that has been columned wants to insert the page number by column, in addition to inserting the separator and then setting the page number, Use the combination of the self-selected picture and the artistic word to achieve: first select an optional graphic, such as a diamond or a circle, draw it to the page number position, then enter a word page number and move it to the middle of the graphic. Each column should be repeated once and the page number changed accordingly so that a very personalized page number can be made.

5. Remove the "personality" of Office2000

In order to improve the user's work efficiency, Microsoft has hidden the menu commands that are usually used less frequently. To use these commands, you must first click Look at the downward arrow on the menu, such a menu is called a "personalized" menu. This feature has both advantages and disadvantages, sometimes reducing productivity. Cancel its setting options are also hidden deep, not in the general settings of the tool options, nor in the view bar, you have to open "Tools → Custom → Options", clear the "Menu first show recently used commands" option Remove the personality of Office2000.

6. Let Excel be the same.

When using Excel for financial calculations, careful friends may find that the calculated results sometimes have the same results as those calculated with an electronic calculator. A few differences, especially when multiple divisions are performed with a remainder. The solution is also very simple. Use the Round function to round off each intermediate value in the format: Round (value, reserved decimal places). Its function is to round off the specified value and keep the specified number of decimal places.