Five strokes to get Outlook 2003 group mail function

If you need to send mail to multiple objects in Outlook 2003, you only need to enter multiple email addresses with a semicolon when you specify recipients or use CC: if there are more objects, you can use the distribution group. The way to achieve mass, but no matter which way to take it, the impression is not very good, after all, it seems not too polite, huh, huh.

There is a way to use a contact for mail merge, which is a process of adding names and addresses to a large number of distributed mailing labels, envelopes, form letters, categories, emails or faxes. The batch delivery does not make the recipient feel "spam" when receiving the email, but it is especially suitable for enterprises to send commercial emails.

Step 1, Editing the Contact List

For the convenience of operation, it is recommended to first edit the contact list in Outlook 2003, which can be done in a variety of ways, either by hand, or from Outlook Express. Imported in Foxmail or other files.

Step 2, Editing Mail

To ensure that the mail merge feature works properly, you must use Word 2002 or higher. First of all, of course, type the corresponding message content and formatting in Figure 1, and then open the "Mail Merge" task pane. //This article comes from the computer software and hardware application network www.45it.com reproduced please specify

Figure 1

Step 3, select the recipient

Very Obviously, you should select "Email" as the document type so that you can send the email to a group of people. Click the "Next" button twice to enter the "Select Recipient" step, as it has been completed in Outlook 2003. The creation of the contact list, so you can select the "Select from Outlook contacts" item, then select all the recipients that need to receive mail in the window of Figure 2, and finally click the "OK" button to return to the Mail Merge Wizard.
Figure 2

If the recipient address is saved in a text file or an Excel worksheet, then the "Use existing list" item should be selected here.

Step 4, insert the merge field

Now, you should insert the corresponding merge field in the mail document. First, please position the insert cursor to the corresponding position where the domain content should appear in the mail. Insert "greeting" at the top of the message, so Word 2003 will automatically display the corresponding greeting according to the recipient's information, such as "Mr. Zhang" and "Miss Zhao", but please note that there is no need to insert the recipient here. Email address (Figure 3).
Figure 3

Step 5, merge mail

Click the "Next" button, Word 2003 will display the preview content, if there is no error, it will be based on the contact list after confirmation The mail address in the box automatically merges all the mail and puts it in the Outlook 2003 outbox, and then you can send these special mail out.

Alternatively, you can switch to the Contacts pane in Outlook 2003, select the appropriate recipient, and then select the "Mail Merge" command from the "Tools" menu. In general, you should Select "New Document" in the "Document File" section. Of course, if you already have a ready-made mail document, please select "Existing Document", as shown in Figure 4.
Figure 4

Outlook 2003 allows you to save contact data as a CSV file during mail merge, so you can use it again later; when merging, you can specify the type of document, such as form letters, mail Labels, envelopes or a list of categories, you can also choose to merge to a new document, printer or email, of course, choose to merge into "email", simply complete the content of the subject line of the mail here, as shown in Figure 5. . //This article from the computer software and hardware application network www.45it.com reproduced please specify
Figure 5

After completing the above content, click the "OK" button, Outlook 2003 will automatically call Word to create a mail document, At the same time, the "Mail Merge" toolbar is automatically activated. The next operation is not to mention here. Friends may wish to give it a try.