Contact Management in Windows 2000 Email

A contact pane has been added below the list of folders in the Outlook Express window, and users can see the contacts in the Windows Address Book in the Outlook Express window. A contact is a person or organization that communicates with a user and uses the "Contacts" item to record various information about the contact, such as a mailing address, phone number, and email. By adding Outlook Express contacts to the Address Book, users can easily communicate with others by using a recorded mailing address when sending mail or faxes.

Outlook Express can also record and track various events related to contacts, such as phone calls and emails, in the Journal. After opening a contact item, you can view the activity record associated with the contact, or you can use Outlook Express to send a meeting request, mail or task request to the contact, and even quickly access the contact's web page.

This section will focus on the creation of contacts, address books, and user lookups.

Introduction to Address Book

In Outlook Express, the use of the address book greatly facilitates the management of contacts. The address book provides a convenient place to store contact information, such as Outlook. Programs such as Express are easy to retrieve. It also has access to Internet directory services that can be used to find users and business partners on the Internet. You'll find the following features to help you organize all your contact information into the most useful forms.

Important information for individuals and groups that are important to you

You can use the address book to store email addresses, home and work addresses, phone and fax numbers, digital IDs, meetings Information, instant messaging addresses, and personal information such as birthdays, anniversaries, and family members. You can also store personal and corporate Internet addresses and link to them directly from the address book. For other information than the above classification, the address book provides a large number of notes for reference.

Finding Users and Business Partners with the LDAP Directory Service

The Directory Service is a powerful search tool for finding names and addresses on the Internet. The Address Book supports Lightweight Directory Access Protocol (LDAP) to use the Internet Directory Service. You can use these services when you compose an email.

Mailing List Creating Contact Groups

Creating a contact group makes it easy to send an email to a group of recipients, such as business partners, relatives, or golfers. Whenever you want to send a message to all users in a group, just use the group name instead of having to enter each contact separately. To organize a large address book, creating a group is a good idea.

Sharing Address Book with Other Users

By creating an identity, everyone using the address book can organize contacts into their own folders. If needed, they can place their contacts in the "Shared Contacts" folder so that other identified users can also use them.

Importing Names from Other Address Books

Upgrading Outlook Express does not mean abandoning old address book information. Import your personal address book from a wide range of popular email programs, including Microsoft Exchange, Eudora Light and Eudora Pro, Netscape Communicator, Microsoft Internet Mail for Windows 3.1, and any program that can export comma-separated (CSV) text files , such as Microsoft Outlook. Address Book files are available for Microsoft Exchange or any other program that can import files in CSV format.

Sending and Receiving Business Cards

Business cards are a new way to send contact information electronically. When you create a business card in the address book, the contact information is stored in vCard format so that it can be between different programs (such as email, address book, and personal scheduler), as well as different digital devices (such as desktop computers, knees) Exchange between a super model or a laptop, a personal digital assistant, and a telephone device.

Print all or part of your address book and take it with you

Now you can print out the address book and add it to your personal scheduler. There are three page print styles to choose from, you can print all the information for any or all of your contacts, or just print business information or phone numbers.