Several tips for Windows file management (2)

Fourth, pay attention to the level of structure

The classification of the refinement will inevitably lead to an increase in the level of structure, the more the number of levels, the efficiency of retrieval and browsing The lower the level, the best structure is recommended to be controlled at the second and third levels. In addition, the level is best combined with the information that you often deal with.

The more commonly used categories, the higher the level, such as the editing of the multimedia column, the multimedia folder should be the first-level folder, the course taught by the teacher this semester, the data file of the class being managed. The folder should also be a level one folder.

The number of folders, the number of files in the folder, and the hierarchy of the folders are often not perfect. We can only find the best combination.

V. Naming files and folders

It is important to take a good name for files and folders, but what is a good name, but no fixed meaning, with the shortest words This folder category and role allows you to remember the approximate content of the file without opening it. It can be a good name. To use uniform naming rules for all the files and folders on your computer, these rules need to be developed by ourselves. When you first use these rules, you won't be as easy as typing a few words as you normally would, but once you realize the benefits of rule naming for easy viewing and retrieval, I believe you will continue to do so.

In addition, from the point of view of sorting, our commonly used folders or files can be added with special identifiers when they are named, so that they are ranked first. For example, when a folder or file is much more visited than the same level, the author will put a "1" or "★" in front of the name, which can make these files and folders. Arranged in the front of all files in the same directory, and relatively minor but frequently accessed, you can add "2" or "★★", and so on.

In addition, the file name should be short, although Windows already supports long file names, but long file names will also bring confusion to our recognition and browsing.

Six, pay attention to separate and completed

If the file a year ago is still with the file you are currently processing, if the mail a few months ago still Put it in a new message and you will have a hard time finding what you want. It is a good practice to process expired files in a timely manner, back up the backups, and delete unwanted ones. Take the teacher as an example. The teaching plans and materials for the course taught in the last semester will be very small in this semester, so it should be specially stored in another folder with a lower level after storage, or even burned to a CD. And some of the documentation for this semester, because you want to visit frequently, it is best to put it in "My Documents" to facilitate access from time to time. For the teacher, a semester is a cycle, after a cycle, the folder of this cycle is processed accordingly. For people in other industries, there are different cycles. We need to archive folders and files according to our actual work and life needs.

Tip: For data security, timely backup is a must, backup files in time and delete files that do not need to be used again.

Seven, the convenience of shortcuts

If we often need to quickly access files or folders, then right-click and select "Create Shortcut", then put the generated shortcuts to you A place that often stays.

Of course, when files and folders no longer need to be accessed frequently, you need to delete the shortcuts in time, so that the shortcuts don't block too much space or involve your attention.

Eight, now and long-term adherence

Establish a sound structure, standardized naming, and periodic archiving, this is what we have to do. This uncomplicated operation can greatly improve our work efficiency and save us a very limited time.

If you start now, please first take out a piece of paper, understand your information category, specify the number and location of the folders you are about to create, and develop file naming rules for important folders. Archiving rules. Then according to this rule, a large amount of information already existing in the computer is moved, renamed, deleted, etc., and it is necessary to overcome his bad habits in the future operation.

It may be difficult at the beginning, maybe the rules will be cumbersome, but I believe that after a long time, you are used to seeing well-organized documents and folders, and enjoy the happiness of efficient management.