8 ways to manage files in windows environment

In the development of Windows, file management has been running through, its true meaning is to facilitate saving and rapid extraction, all files will be well organized by folder classification, placed in the most convenient place to find . At present, the most ideal method is classification management. From the beginning of the hard disk partition to the establishment of each folder, we must standardize the name according to our own work and life needs, and put into the most suitable folder to establish a reasonable file. Save the schema. But this method is not an easy task for a large number of people. The following small series will help you develop a set of classification management principles and urge you to develop good document management habits.

The first move to play the role of my documentation

There are many reasons for us to make good use of "My Documents", which can be easily accessed on the desktop, start menu, resource management Found in the Saver/Save/Open window, it is convenient for us to open and save files conveniently and quickly. We can use the existing directories in “My Documents  or create your own directories and store the files you need to access frequently. As for "My Documents" stored in the C drive, you may accidentally delete the system when reinstalling the system, you can create a directory on the non-system disk, then right click on the "My Documents" on the desktop, select &ldquo ;property”. In the pop-up "My Documents Properties" window, click the "Move" button under the target folder and specify the folder we just created in the new window. After reinstalling the system, perform the above operations again, and then redirect to this folder, which is safe and convenient.

Tip: If you use Windows 2000/XP, when you move the "My Documents" folder, all the files under it will be automatically moved, but if you use Windows 9x, you will need to manually All files under C:\\My Documents are manually moved to the newly specified folder, otherwise data may be lost.

The second trick is to create the folder structure that best suits you.

Folders are the skeleton of the file management system and are essential for file management. To build a folder structure that suits you, you need to first summarize the various information, work and life content that you are exposed to. Everyone's work and life are different, and the information they receive will vary greatly, so analyzing their information categories is a prerequisite for building a structure. For example, there are quite a few IT freelance writers and editors who create folders in the categories of software and hardware. Many teachers use their own work content, such as teaching work and class teacher work to create folders.

The names of similar files can be named by files with the same alphabet prefix. The files of the same kind are preferably stored in the same directory, such as image directory, media, media, doc, etc., simple and easy to understand. It is easy to see at a glance and easy to open with a single software. This way, when we want to find a file, we can immediately think of where it might be saved.

The third move controls the number of folders and files

The number of folders should not be too much. The number of files within 50 folders is easier to browse and retrieve. . If there are more than 100 files, browsing and opening will be slower and inconvenient to view. In this case, you have to consider archiving, deleting some files, or splitting this folder into several files or creating some subfolders. On the other hand, if there are only a few files with a long list of files in a folder, it is recommended to merge this folder into another folder.

The fourth trick pays attention to the structure of the series

The refinement of the classification will inevitably lead to an increase in the level of structure. The more the number of levels, the lower the efficiency of retrieval and browsing. It is best to control at the second and third levels. In addition, the level is best combined with the information that you often deal with. The more commonly used categories, the higher the level, such as the editing of the multimedia column, then the multimedia folder should be the first-level folder. The course taught by the teacher this semester and the data folder of the managed class should also be one. Level folder. The number of folders, the number of files in the folder, and the hierarchy of the folders are often not perfect. We can only find the best combination. Previous12Next page Total 2 pages